Hostel management software that covers the bed, the gate pass and the lunch counter
Hostel management is usually the module a school ERP forgets. You get a bed list, and everything that actually consumes a warden's day — the gate pass, the mess count, the parent who wants to know whether their child signed out on Sunday — stays on paper.
SkoolBook models boarding as the three things that generate work: occupancy, movement, and meals. Each one leaves a record, which matters most on the day a parent asks a question about a specific afternoon.
What you get
Bed-level occupancy
Allot and vacate at the level of an individual bed, so occupancy is a live number rather than a count someone re-does each term.
Gate passes with an approval trail
A gate pass is raised, approved and recorded. When a parent asks who authorised their child leaving campus, there is an answer with a name on it.
Prepaid lunch wallet
A wallet parents top up, so the mess isn't running an informal credit system in a notebook.
Meal pre-booking
Students pre-book meals, which turns the mess count from an estimate into a number — and cuts the waste that follows from guessing.
Everything is auditable
Allotments, gate passes and wallet movements are records, not recollections.
How it works
- 1
Allot the bed
Assign a student to a specific bed; vacating frees it immediately and occupancy updates live.
- 2
Control movement
Gate passes are requested and approved in the system, leaving a trail for every exit.
- 3
Run the mess on real numbers
Parents top up a prepaid wallet and students pre-book meals, so the kitchen cooks to a count.
Frequently asked
Can parents top up the lunch wallet themselves?
The wallet supports top-ups and balance tracking, and meal pre-booking runs against it, so the mess works from a real count instead of an estimate.
Is there a record of when a boarder left campus?
Yes. Gate passes are raised and approved in the system, so each exit has an approver and a timestamp attached rather than a line in a register.
Does hostel occupancy connect to the rest of the student record?
Yes — a boarder is the same student record used by attendance, fees and the grade book, so there is no separate hostel roll to keep in step.