Stock that reconciles, and requests that need two signatures
School inventory tends to be discovered rather than managed: someone opens a cupboard, finds nothing, and raises an urgent purchase. The cost is not the item, it is the emergency price and the absent paper trail.
SkoolBook keeps items as records with explicit stock adjustments, and routes purchase requests through two approvals before money is committed.
What you get
Items as records, not a cupboard
What the school holds, and how much of it, in a form that can be queried before someone drives to a supplier.
Adjustments leave a trail
Stock moves are recorded rather than inferred, so a discrepancy has a history to examine instead of a shrug.
Two-stage approval on requests
A purchase request is approved by an administrator and then by the Managing Director. Two names before school money is committed.
Spending becomes reviewable
Requests and their decisions are records, so the annual question about where the consumables budget went has an answer.
How it works
- 1
Record what you hold
Items with current stock levels.
- 2
Adjust as stock moves
Increases and decreases are explicit and recorded, not backfilled at audit time.
- 3
Requests go through two approvals
Administrator first, then Managing Director, before a purchase is committed.
Frequently asked
Does it handle purchase orders and vendor management?
Not as a full procurement suite. SkoolBook covers item records, stock adjustments and an approval workflow for requests. If you need vendor catalogues and formal POs, that is worth raising early.
Why two approvals on a purchase request?
Because a single approver on school spending is how discretionary purchases stop being reviewable. Administrator and Managing Director approval are separate deliberate steps.
Can we see stock history for an item?
Yes — adjustments are recorded rather than overwriting a single number, so a discrepancy can be traced instead of guessed at.