Bonafide and transfer certificates without the printed-and-signed scramble
Certificate requests arrive at the school office constantly — bonafide for a passport, transfer for a move, conduct for an admission elsewhere. Each one is usually a manual document, signed, handed over, and forgotten.
That works until someone asks whether a certificate was issued, to whom, and on whose authority. SkoolBook makes each issuance a record against a template, routed through approval, and revocable if it was wrong.
What you get
Templates, not retyped documents
Define a certificate once and issue against it, so wording stays consistent no matter who is at the desk that day.
Requests route for approval
A request is raised and approved before issuance, so certificates are not produced on a verbal ask.
Issuance is a record
Who received which certificate, when, and against which template — answerable months later without opening a filing cabinet.
Revocation exists
A certificate issued in error can be revoked on the record rather than quietly forgotten, which is the part most paper systems have no answer for.
Custom certificates when the template does not fit
One-off documents can still be created without breaking the audit trail.
How it works
- 1
Define the templates
Bonafide, transfer, conduct — whatever your school issues regularly.
- 2
A request is raised
Requests route to an approver rather than going straight to print.
- 3
Issue against the template
Approved requests become issuances recorded against the student.
- 4
Revoke if needed
Mistakes are corrected on the record, not by hoping the paper copy never resurfaces.
Frequently asked
Can we design our own certificate formats?
Yes — templates are defined per school, and one-off custom certificates can be created when a template does not fit the situation.
Is there a record of every certificate issued?
Yes. Each issuance is recorded against the student and template, which is what makes questions months later answerable rather than a search through files.
What if a certificate was issued by mistake?
It can be revoked on the record. The issuance and the revocation both remain visible, which is the honest way to handle it.